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Job Description: Interactive Data Fixed Income Analytics, a division of Interactive Data Corporation, is seeking a highly effective Executive Assistant who possesses strong organizational abilities and strong time management skills with the ability to effectively prioritize demands and respond to requests with appropriate urgency. The right candidate for this position will be proactive, resourceful, detail-sensitive, and articulate, accustomed to working in fast paced environments, and have experience supporting general manager, division head and/or C-level executives. Responsibilities: - Manage all scheduling of executive’s time to include meetings, conference calls, personal appointments, etc.
- Coordinate both internal and external meetings and conferences.
- Meet and greet clients/visitors.
- Screen incoming calls and manages incoming correspondence by prioritizing and distributing accordingly.
- Arrange and coordinate travel arrangements.
- Prepare and submit expense reports.
- Compose correspondence for signature and distribution.
- Develop and maintain databases and spreadsheets.
- Perform general clerical duties to include: photocopying, filing, faxing, preparing outgoing mail, support of reception and other administrative staff, etc.
Qualifications: - Strong oral and written communication skills.
- Exceptional attention to detail and strong organizational skills.
- Ability to interact with and maintain good working relationships with staff of all levels.
- Ability to identify and resolve issues in a timely manner.
- Ability to operate in a discreet and confidential manner.
- Strong proficiency with Microsoft Office software.
- Minimum 3 to 5 years administrative experience supporting general manager, division head or c-level executive.
- Bachelor’s degree or commensurate level of education (administrative/clerical concentration) and experience, required.
- Solid and continuous work history is a plus.
- Ability to travel when required.
About Us: Interactive Data Fixed Income Analytics headquartered in Los Angeles, California (with satellite offices in New York and London), provides fixed income analytical software to institutional investment managers. We are a recognized leader in investment technology and an independent source of fixed income portfolio analytics, risk management tools and quantitative research. Our client base includes more than 425 leading banks, investment managers, brokerage firms, insurance companies and pension funds throughout the United States and Canada. Interactive Data Corporation is an Equal Opportunity Employer. Job Keywords: Executive Assistant
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